There are many reasons to leave a job. Perhaps you decide to explore opportunities for a better career path or you feel that it’s time to pivot and explore a new career altogether.
You may feel the need to resign due to a toxic work culture or even something like a schedule conflict.
Regardless of your reason, knowing how to professionally resign is important. While it is easier when you are working onsite in the office, it is not the same if you are working remote.
Keep reading to find out how to resign when working from home!
1. Write a resignation letter
Having your resignation letter ready is extremely important, whether you plan on resigning remotely or in-person.
Your resignation letter serves as a formal document that records your intention to leave the company and only upon its submission can all exit processes be enforced.
When composing your resignation letter, cover the following items:
- Intention to resign
- Last day of employment
- Offer to assist in all exit formalities and processes
- Express gratitude for the time spent in the company
- Provide updated accurate contact information
When resigning in-person, your boss would typically expect a printed copy of your resignation letter.
If you are resigning remotely, simply work on having it ready to be emailed, but keep it with you until you have spoken to your boss about this.
2. Email your boss for a good time to speak over the phone or a zoom/skype call
Your email is not to inform your boss of your resignation but rather invite a video or phone call to speak about it. It is professional courtesy to personally inform your boss on your intention to leave.
Since you cannot do so in person, a phone call is the next best option. Drop an email in the morning with a time to speak during the day – be mindful of your boss’ schedule too.
3. Plan what you want to say
Planning what to say will ease the tension you face before turning in your resignation letter. If you are thinking about what to say when you resign, here are some pointers:
- First line to say to your boss: this prevents casual talk so you can focus on informing about your resignation e.g. Hello Bob, the reason for setting up this call is to inform you that I intend to resign from my position as Marketing Assistant.
- Possible reasons for leaving: while this is not always necessary, it is good to prepare something to share should your boss ask. e.g. I have worked here for 3 years and I think it’s time to explore a change to further advance my career.
- What to thank your boss for: this could be anything from being part of the company to the promotions you have been awarded. e.g. I would like to thank you for having me as part of the team and awarding me Marketing Assistant of the month back in February.
- How to help the team before you leave: this is to give your boss assurance that you will assist with the changeover and perhaps train a replacement if one is hired in time.
e.g. I will make the necessary arrangements for a successful changeover. I will be more than happy to train a replacement if one is hired before my last day.
- Questions on formalities: before you leave, you will need to fulfil certain formalities which your boss or HR should advise you on.
- Last date of employment: while this is stated in your resignation letter, it is good to have it at the top of your mind should your boss ask.
- What you will do after this call: Let your boss know that you will be emailing your resignation letter after the call for him/her to raise it to his boss or directly to HR.
4. Get on the call
Ensure you have either good internet and/or phone connection. Switch off or mute other applications running in the background to avoid notification sounds.
Also, sit in a quiet room away from disturbances. Pay attention to your tone, especially during phone calls as your boss cannot observe your body language. Speak clearly with confidence.
5. Email your resignation letter
After the call, immediately email your resignation letter to your boss and refer to the call you had just had with him/her. The email will serve as proof of the date and time you gave your resignation.
Your boss may reply to your resignation letter to formally acknowledge and accept your resignation, and express his/her well-wishes to you. In some cases, HR will send out a company wide email informing the organization of the change.
Even under normal circumstances, it can be tough to leave a job. In the wake of remote work, these troubles are coupled with the complications of impersonal and distant interaction. In some cases, you may feel that your back is up against a wall and resigning is your only option, others may feel bittersweet as you gracefully prepare to leave a company that has been good to you. In the wake of remote work, whichever the circumstance may be, the journey to this conclusion took some thought.
Here at MCDA CCG, INC. (headquartered in Placentia, Orange County, California), we are committed to employee empowerment so that you can promptly adapt to ever changing environments and successfully climb your career trajectories.
We offer a wide range of employee-focused services to refine your new-world working skills (both remote and onsite) as well as implement practical steps to achieve both short term and long term goals.
Contact our team by calling our office and speaking with one of our business experts today! The call is free and there is no-obligation. As the end of the year quickly approaches, competition continues to increase and more and more organizations are narrowing in on their hiring expectations.
Make sure you’re in a strong enough position to stay ahead!