Business Coachingbusiness growthHuman ResourcesProcess Improvementsmall-businessThe Essential Guide for Online Reputation Management

January 3, 2023by nicoleevansmcda1

The Essential Guide for Online Reputation Management


For businesses, managing their online reputations is essential. A few unfavorable reviews or remarks are all it takes to harm your internet reputation and drive away clients. Because of this, having a strong online reputation management strategy in place is crucial. This blog will define online reputation management, explain its significance, and offer some practical advice.

What is Online Reputation Management?

The practice of monitoring, controlling, and enhancing a company’s online reputation is known as online reputation management (ORM). It includes social media, internet reviews, news articles, and other positive and bad online content about your company. To increase visibility, create trust, and restore damaged reputations, employ a powerful online reputation management tool. Because online information is sometimes the first thing people see when searching for goods and services, online reputation management is crucial. Online reputation issues can hurt enterprises. In contrast, success might come from having a positive internet reputation. Because of this, every company should be aware of its online reputation and take appropriate action to manage it.

Why Your Business Needs Online Reputation Management

An online reputation management system is essential for any business with an online presence in the current digital era. Positive reviews and endorsements can improve a company’s bottom line, while negative reviews, complaints, and other online criticism can quickly harm a brand. Here are some of the top advantages of having a positive online reputation:

  • Builds trust with prospects and customers. You can easily build credibility with customers when your business has a lot of positive reviews.
  • Improves online visibility for your business. Your customer reviews have a direct impact on how easily people can find your business online. When people provide fresh and genuine customer experiences and post positive reviews about a business, it helps to improve the business’s ranking in online searches. Search engines like Google, value online reviews as much as your customers do. As a result, search engines will prioritize you online and your business will rank higher in relevant search results.
  • Reviews equal revenue. Online reviews can have a big impact on your bottom line. Studies show that customer reviews produce an average of 18% increase in sales.

The 4 pillars of Reputation Management

In order to create an enviable reputation for your company, there are four key pillars of reputation management you need to know.

  • Review generation
  • Review monitoring
  • Review management
  • Review marketing
Pillar 1: Review Generation

This is the practice of gathering online reviews from clients on pertinent review sites like Google and Facebook in addition to sector-specific ones. The creation of reviews is an essential component of managing one’s online reputation and it has a big impact on attracting and keeping customers. You must be aware of the “when, where, and how” in order to begin generating reviews.

  • How? Actively seek reviews instead of waiting for them to come to you. Ask every customer to leave a review. Whether you do this manually or with reputation management software, every customer is a potential new review when asked.
  • When? You should send review requests within 24 hours of a sale or customer interaction. The experience will still be fresh in their minds, and they’ll be more likely to write an accurate, detailed review. The longer you wait, the less likely they will give a review as the memory of the experience fades.
  • Where? Your customers are discovering your business all over the internet, so you need to stay on top of your online reputation on all platforms.

Find and target, for instance, the best review websites in your sector. A excellent internet reputation can be built via industry-specific websites like Avvo for lawyers, DealerRater for auto dealers, or Healthgrades for doctors, hospitals, and other healthcare professionals.

Pillar 2: Review Monitoring

There are countless review websites available for potential consumers to use while they decide whether or not to do business with you. Negative customer feedback on one website has the power to drive away clients and change how they talk about your company to others. As a result, be sure to monitor any review site where your company is mentioned.

Monitoring internet reviews enables you to keep track of feedback you receive from any source and prevents damage to your reputation. With a review management platform, you can group all of those evaluations into a single, uncomplicated dashboard so that you can monitor them all at once and respond to them quickly.

Alerts for new reviews

A review management platform also provides you with special capabilities, such as alerts, to ensure that you never miss a single customer review. With alerts, you may learn who posted the review, where they posted it, and if the review was favorable or unfavorable. With the use of instant review alerts, you can react to and address consumer feedback as it is received. This is quite beneficial, especially when dealing with unfavorable reviews where problems may easily get out of hand.

Pillar 3: Review Management

This is about how to respond to your reviews and when to do so. Customers notice and value companies who are willing to pay attention to their feedback and issues. Responding to both positive and negative reviews is the best approach to achieve this.

Timely and at scale

It’s crucial to react rapidly to client feedback. If you don’t respond to customer feedback right away, customers will frequently assume that your company is dismissive. In fact, one in three customers anticipates a response to their review within one to three days.

The cost of not responding

Customers who submit reviews and feel neglected may spread the word that your company doesn’t value its clients if you don’t respond to them, especially to the negative ones. Additionally, prospective clients who read your evaluations won’t be familiar with your side of events and will unavoidably base their judgments on these unanswered reviews. The online reputation of your company may suffer significantly as a result of this.

Automated responses

Use automation combined with a review management platform to keep track of the reviews you receive and immediately reply to them. This gives you the chance to reply instantly to every review you get as soon as it is filed. In order to always leave the appropriate response for each review, you can customize your responses to meet certain criteria.

Pillar 4: Review Marketing

We check reviews before doing business with a company for a reason. It provides significant data based on previous customers’ experiences that aids in making wise purchases. You can utilize positive reviews as a strong instrument in your marketing messages and efforts.

Showcasing your customer testimonials 

By enhancing the best reviews on your website, social media, and search results, you may establish trust and attract new clients. To highlight happy client experiences, you can publish your reviews on your social media platforms and integrate them on your website. People are more likely to believe that your product or service is ideal for them if you have a high number of positive evaluations.

Social media 

Make sure your online reputation management platform enables you to promote your finest reviews on your social media accounts, such as Facebook, Twitter, and LinkedIn, through a pre-configured tool, in addition to allowing you to aggregate reviews.


Use a tool for managing your internet reputation that enables you to instantly embed the best evaluations on the website of your business. Anyone who visits your website will then be able to see for themselves what other people are saying about your company. And with positive customer reviews, you’ll be well on your way to persuading even the most skeptical buyer.

Paid advertising

Customer testimonials can be an effective tool for refining your advertising initiatives. Prospective clients trust testimonials about their interactions with your business, as we already discussed. You can raise the quality score of your ad’s performance, for instance, by incorporating the best reviews into your Google ad campaign. Because potential customers are more likely to click on an advertisement that has received positive customer feedback, it can also help to increase click-through rates to display positive customer reviews.

Making the most of each of these strategies can help you increase the impact of a single new review. Additionally, you’re connecting with your prospects wherever they find you, whether it’s in person, on social media, on your website, through paid advertising, or via a Google search.

The Role of Online Reputation Management Software

If your organization is expanding and you don’t have dedicated resources to handle it, reputation management may quickly become daunting.

Here is where technology can be useful. Many of the duties required in managing your company’s reputation online can be automated with the help of reputation management software. This can provide you more time and energy to concentrate on other crucial elements of your company.

Reputation management can help you keep track of your competitor’s reviews, respond to reviews, and request reviews from customers. If you’re expanding your business, it’s a good idea to invest in this type of software to help simplify the process.

Contact MCDA CCG, Inc today for advice on how we can help your business!

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